Guided Intake
Program-aware forms help staff collect the details that usually get missed under pressure.
02 — A clear answer
Know who.
Know where.
Know when.
SpareKey gives every loaner vehicle a visible, accountable custody trail—from request to customer and back again.
03 / The system
SpareKey makes that system visible.
01 / Request02 / Review03 / Track04 / Return
What it does
Every handoff accounted for.
Reviewer Queue
Managers can claim requests, approve or deny them, and keep accountability attached to each decision.
Active Loaners
See what is out, who it is tied to, and which records need attention before they become problems.
Return Archive
Completed rentals settle into a searchable history for follow-up, audits, and internal clarity.
05 — No guesswork
One request. One live history.
Request
Loaner requested for RO 4821
Maya C.
Claimed for review
Approved
Service department notified
Returned
Closed and archived
06 — Built for the floor
Fast enough to become the habit.
118
Loaner vehicle
ReturnedSK-118
2024 Polestar 2 · Black
Lot positionRow 3 / Spot 18
Last holderMaya Chen
Time out08h 28m
Request statusComplete
07 / Designed to disappear
Built to get out of the way.
Place to look
One queue for every open, overdue, and waiting loaner — no calls, group chats, or walking the floor to find an answer.
Spreadsheets needed
Loaner control that replaces the side sheet, the sticky note, and whoever happens to remember.
Visible history
Every request, approval, and return stays searchable, so nothing depends on one person’s memory.
First operating niche
Built for service desks that handle covered transportation.
The first version is shaped around Ford/Lincoln rental-program logic, including the programs service staff already work through. The product direction is broader: a clear, brandable loaner-control system for dealerships and repair operations.
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Pricing
Pick the bay that matches the operation.
Human onboarding Questions before rollout are welcome Confirm fit before rollout
Starter bay
Shop
$249/mo
- 5 employees
- 25 vehicles
- Standard branding
- Request and approval workflow
- Active, overdue, and returned loaner reports
- Basic CSV exports
- Self-guided onboarding checklist
For smaller shops getting loaner control out of spreadsheets and memory.
Start Shop checkoutSecure checkout. Have questions? Email us about SpareKey.
Recommended fit
Dealer
$399/mo
Best for one dealership location with an active loaner queue.
- 15 employees
- 75 vehicles
- Branding support
- Dealer onboarding configuration
- Program, employee, duration, and monthly reports
- Approval and change history
- Priority support
For one dealership location with a steady active loaner queue.
Start recommended planSecure checkout. Have questions? Email us about SpareKey.
Multi-location
Fleet
$699/mo
- 25 employees pooled across locations
- 150 vehicles pooled across locations
- Full document branding
- Up to 5 locations in one dealership line
- Location and team reporting views
- Expanded onboarding and rollout plan
- Priority configuration support
For one dealership line operating across two or more locations.
Start Fleet checkoutSecure checkout. Have questions? Email us about SpareKey.
Custom rollout
Enterprise
Custom
- Custom limits
- Custom domain
- Integrations
- Custom workflows
- Dedicated onboarding
- Multi-rooftop rollout support
For parent groups that need several dealership lines under a negotiated rollout.
Talk to usTell us what you need. We will help you find the right fit.
Overages
Extra vehicles: $8/mo each. Extra employees: $15/mo each. Fleet locations after the first five: $75/mo each.
Branding scales by plan: Shop gets standard branding, Dealer gets branding support, Fleet expands branding options further, and Enterprise can include custom domains, workflows, and integrations.