Guided Intake
Program-aware forms help staff collect the details that usually get missed under pressure.
SPAREKEY
Loaner vehicle control
Loaner vehicle control without loose ends.
SpareKey helps service teams request, approve, track, return, and archive loaner vehicles without relying on scattered forms, memory, or one person knowing where every key went.
What it does
Every handoff accounted for.
Reviewer Queue
Managers can claim requests, approve or deny them, and keep accountability attached to each decision.
Active Loaners
See what is out, who it is tied to, and which records need attention before they become problems.
Return Archive
Completed rentals settle into a searchable history for follow-up, audits, and internal clarity.
Workflow
From request to returned.
Request
Capture the work order, customer, vehicle category, start date, program, and PO details before a loaner leaves the process.
Review
Route submissions into a reviewer queue so the right person can claim, accept, deny, or correct the request.
Track
Keep active rentals visible with status, due-soon alerts, overdue signals, and searchable records.
Return
Close the loop with archived return history instead of scattered notes, memory, and inbox fragments.
First operating niche
Built for service desks that handle covered transportation.
The first version is shaped around Ford/Lincoln rental-program logic, including the programs service staff already work through. The product direction is broader: a clear, brandable loaner-control system for dealerships and repair operations.
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Built From real service-desk workflow
First Fit Ford/Lincoln rental programs
Expands To other shops and dealerships
Pricing
Pick the bay that matches the operation.
Starter bay
Shop
$249/mo
- 5 employees
- 25 vehicles
- Standard branding
- Request and approval workflow
- Active, overdue, and returned loaner reports
- Basic CSV exports
- Self-guided onboarding checklist
For smaller shops getting loaner control out of spreadsheets and memory.
Ask about ShopMost likely fit
Dealer
$399/mo
- 15 employees
- 75 vehicles
- Branding support
- Dealer onboarding configuration
- Program, employee, duration, and monthly reports
- Approval and change history
- Priority support
- Guided onboarding call
For service departments with a steady active loaner queue.
Start Dealer pilotFuture fleet lane
Fleet
$699/mo
- 35 employees
- 200 vehicles
- Full document branding
- Multi-location support
- Location and team reporting views
- Expanded onboarding and rollout plan
- Priority configuration support
For larger operations once multi-location loaner control needs a fuller rollout.
Plan FleetCustom rollout
Enterprise
Custom
- Custom limits
- Custom domain
- Integrations
- Custom workflows
- Dedicated onboarding
- Multi-rooftop rollout support
Scoped around custom workflows, integrations, and rollout requirements.
Talk to usOverages
Extra vehicles: $8/mo each. Extra employees: $15/mo each.
Branding scales by plan: Shop gets standard branding, Dealer gets branding support, Fleet expands branding options further, and Enterprise can include custom domains, workflows, and integrations.
SpareKey
Start with the messy loaner workflow.
Bring the current process. We will map how SpareKey should fit the shop floor.